| Force Deposit Totals | When entering the total deposit, having this option checked will ensure that the details of the deposit items equal the deposit total entered. By default, "Force Deposit Total" will be checked. manex does not recommend that users uncheck this option. If this option is unchecked, errors in entering the details of a deposit may result in the deposit not being balanced. For example, if the user entered $360.00 as the total of the deposit but entered $306.00 in the detail and saved it, no message would appear and it would not be noticed until the bank reconciliation, perhaps requiring corrections. |
| Enforce Credit Limit at Shipment | If the user has elected to use the “Enforce Credit Limit at Shipment” feature, the following message will appear within the Packing List module if a non-supervisor attempts to ship:
This is based on having the "Include Open Orders for Credit Approvals for Shipping" option checked within the Print PL/Invoice setup module (if you do not want to include open Sales Orders, you can uncheck this option) and the "Enforce Credit Limit at Shipment" option checked within the Sales-AR setup module (if you do not want to enforce the credit limit at shipment, you can uncheck this option). You also have the ability to authorize users to approve the "credit limit exceeded" message or not (within the Security module, Packing List option screen). Make sure that these options are marked properly to get the results you are expecting. |
| Force Print Date as Transaction Date | If the user has elected to use "Force Print Date as Transaction Date," this will force the date of invoices to match the day they were printed. |
Sales - GL No. Defaults
| Freight Charge | The GL Account set up for the freight charge will be defaulted in. This is the account that the freight charged to the customer will be assigned to. |
| Finance Charge | The GL Account set up for the finance charge will be defaulted in. This is the account that a finance charge to the customer will be assigned to. |
| Discount Taken | The GL Account set up for the discount taken will be defaulted in. This is the account that a special sales discount given to the customer will be assigned to. |
| Accounts Receivables | The GL Account set up for the Accounts Receivables will be defaulted in. This is the account that the balance sheet account for trade receivables will be assigned to. |
| Allowance for Bad Debits | The GL Account set up for the allowance for bad debits will be defaulted in. This is the account that the contra account for AR - Trade is assigned to. It’s the provision for any accounts which may have to be written off due to un-collectability. |
| Customer Deposits | The GL Account set up for customer deposits will be defaulted in. This account should be the same default as Accounts Receivables since all customer prepaids or credits post as a reverse to AR Trade. |
| Bad Debt Expense | The GL Account set up for bad debt expense will be defaulted in. This account is the income statement account set up for customer bad debts. |
Accounts Receivable Aging Setup
| Current | Lists amounts to be received which are equal to or earlier than the scheduled due date. |
| Due Later than Current Date | Shows the total number of days due later than the current date. |
| Range | User may enter the number of days they wish to see displayed in AR Aging. Range 1: 1-30 column lists amounts to be received which are 1 to 30 days past the scheduled due date. User may decrease or extend the number of days past the scheduled due date. |
| Days Overdue | Days overdue is for all balances which are one day or more past the scheduled receipt date. |